Equipment Management Procedures - Revision history

Aaron at 18:43, 19 August 2011

2011-08-19T18:43:42Z

Aaron: /* Introduction */

2011-08-19T18:15:48Z

Introduction

Aaron at 18:15, 19 August 2011

2011-08-19T18:15:09Z

Aaron: moved EIMR Procedures to Equipment Management Procedures

2011-08-19T18:12:49Z

moved EIMR Procedures to Equipment Management Procedures

Aaron: /* Disposing of Equipment */

2011-08-19T18:12:08Z

Disposing of Equipment

Aaron at 18:00, 19 August 2011

2011-08-19T18:00:29Z

Aaron at 17:59, 19 August 2011

2011-08-19T17:59:24Z

Aaron at 17:58, 19 August 2011

2011-08-19T17:58:56Z

Aaron at 17:55, 19 August 2011

2011-08-19T17:55:45Z

Aaron at 17:55, 19 August 2011

2011-08-19T17:55:18Z

@@ Line 1: / Line 1: @@
 =Introduction=
 Much of the IT equipment used is valued high enough to count as "Inventorial Equipment" at UCSB.
-This "Inventorial Equipment" is tracked at both the department level and the UCSB level.
+This "Inventorial Equipment" is tracked at both the department level (GUS) and the UCSB level (CATS).
 =Disposing of Equipment=

@@ Line 1: / Line 1: @@
 =Introduction=
 Much of the IT equipment used is valued high enough to count as "Inventorial Equipment" at UCSB.
 =Disposing of Equipment=

@@ Line 1: / Line 1: @@
-EQUIPMENT / EIMR/ESPD PROCEDURE:<br />
+=Introduction=
-=Equipment Management=
+=Disposing of Equipment=
 As equipment becomes obsolete and is no longer an asset, it should be disposed of.
 Equipment with UCSB Property Tags require processing to dispose of properly through the department and UCSB equipment management.

@@ Line 5: / Line 5: @@
 As equipment becomes obsolete and is no longer an asset, it should be disposed of.
 Equipment with UCSB Property Tags require processing to dispose of properly through the department and UCSB equipment management.
 * Find out from IT staff which items are to be gotten rid of.
-* On each of these items, write down the UCSB Property tag number, and a brief description of the item (ie: 948001592 - Silicon Graphics Indigo2)
+*On each item, apply a strip of masking tape or post it tape to make notes on.  Items to note on the tape:
 *Compile a list of all of the items and their corresponding numbers.
 *Compose an email to purchasing stating the need to dispose of the items, and attach the list.
-*On each of the items that were written down, take masking tape and label the item with "On EIMR list", the date, and your initials.
+**You should get a response within a couple days.
-*Once the EIMR requests have been processed by the front office, you should get an email stating which items can and cannot be removed.
+**Followup with purchasing if you do not hear back from them in a timely fashion.
-*For the items that are cleared or labeled safe to EIMR, remove the property tag from the item, remove the masking tape, and make a new masking tape label 	    stating "OFF INV" along with the date.
-*Every now and again, IT staff will run over to drop off the EIMR'ed inventory.<br /><br />
+*The response from purchasing should include the status for each of the items and typically falls into one of the following categories:
 ----

@@ Line 8: / Line 8: @@
 * Find out from IT staff which items are to be gotten rid of.
-* On each of these items, write down the UCSB Property tag number, and a brief description of the item: : ie: 948001592 - Silicon Graphics Indigo2
+* On each of these items, write down the UCSB Property tag number, and a brief description of the item (ie: 948001592 - Silicon Graphics Indigo2)
-# Compile a list of all of the items and their corresponding numbers.
+*Compile a list of all of the items and their corresponding numbers.
-# Compose an email to Lynette stating the need to EIMR the items, and attach the list.
+*Compose an email to purchasing stating the need to dispose of the items, and attach the list.
-#: (Or for checking the status of an item already on the EIMR list).
+*On each of the items that were written down, take masking tape and label the item with "On EIMR list", the date, and your initials.
-# On each of the items that were written down, take masking tape and label the item with "On EIMR list", the date, and your initials.
+*Once the EIMR requests have been processed by the front office, you should get an email stating which items can and cannot be removed.
-# Once the EIMR requests have been processed by the front office, you should get an email stating which items can and cannot be removed.
+*For the items that are cleared or labeled safe to EIMR, remove the property tag from the item, remove the masking tape, and make a new masking tape label 	    stating "OFF INV" along with the date.
-# For the items that are cleared or labeled safe to EIMR, remove the property tag from the item, remove the masking tape, and make a new masking tape label 	    stating "OFF INV" along with the date.
+*Every now and again, IT staff will run over to drop off the EIMR'ed inventory.<br /><br />
 ----

← Older revision	Revision as of 18:12, 19 August 2011
(No difference)

@@ Line 1: / Line 1: @@
 EQUIPMENT / EIMR/ESPD PROCEDURE:<br />
-: Equipment near the back entrance to ICS is regularly disposed of, as it becomes obsolete and is no longer an asset to ICS.
+=Equipment Management=
-: IT staff will periodically decide that some systems/ items are ready for disposal.
+==Disposing of Equipment==
-: The procedure for handling the disposal is as follows:
+As equipment becomes obsolete and is no longer an asset, it should be disposed of.
-# Find out from IT staff which items are to be gotten rid of.
-# On each of these items, write down the UCSB Property tag number, and a brief description of the item.
+* Find out from IT staff which items are to be gotten rid of.
 #: ie: 948001592 - Silicon Graphics Indigo2
 # Compile a list of all of the items and their corresponding numbers.

← Older revision		Revision as of 17:55, 19 August 2011
Line 19:		Line 19:
	Mark Gorecki<br />		Mark Gorecki<br />
	modified by Joe Mount 2005-10-20<br />		modified by Joe Mount 2005-10-20<br />
		+	Updated by Aaron Martin 2011-08-19